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Reduce TCO Strategically

Business | February 01, 2023 | By Roshan Siddharth Ramanee Reduce TCO Strategically

Have you wondered, how a home is run with the breadwinners and the partakers being involved in the operation, living, maintenance and overall functioning of a home. While all hands need to be on deck to ensure that the home stays a home, a major factor that needs to be considered are the finances. The breadwinners sit together pooling the income and resources of the family and allocating them wisely so as to keep the machine well oiled and running. In common parlance the resources, in all forms, that are used to run this machine, is called expenditure or expenses. This way of functioning can be applied to the operation of organizations of scale. But there the term is Total Cost of Ownership. 


What is TCO?

Total Cost of Ownership (TCO) is a financial estimate that calculates the full cost of owning and using a product or system over its lifetime. It includes direct costs such as purchase price, maintenance, and upgrades, as well as indirect costs such as energy consumption, training, and opportunity costs. The goal of TCO is to provide a comprehensive understanding of the true costs of a product or system, beyond just its initial purchase price, to inform purchasing and budgeting decisions.


TCO in Manufacturing

TCO plays an important role in manufacturing because it helps organizations make informed decisions about the cost-effectiveness of different manufacturing processes and equipment. By considering the full cost of ownership, manufacturers can compare the costs of different options and determine which one provides the best value over time. This information can inform decisions about which manufacturing processes to use, which equipment to invest in, and how to allocate resources to maintain and upgrade equipment. TCO can also help manufacturers evaluate the long-term sustainability of their operations and make decisions that reduce their environmental impact while also controlling costs. Ultimately, making decisions based on TCO can lead to improved operational efficiency, lower costs, and increased competitiveness for manufacturing organizations.


Reducing TCO

Now the goal of every home and family is to do better financially. And when they want to do so, they will sit and analyze the financial books to see how they can do better. They will see their expenses and attempt to control their spending to reduce it. The same principle has to be applied in a manufacturing setup.  Companies need to analyze their spends to know where their investments and resources are being utilized so that they can work toward improving their TCO. A spend analysis has to be conducted to ensure a reduced and improved TCO. 


The Strategy:

Manufacturing companies can possibly reduce its Total Cost of Ownership (TCO) by implementing the following strategies:

    1. Implementing Lean Manufacturing principles: Lean manufacturing focuses on minimizing waste and maximizing efficiency, which can help reduce TCO by minimizing the use of resources and reducing the cost of production.
    2. Automating processes: Automation can help reduce TCO by increasing production speed, reducing errors and waste, and lowering labor costs.
    3. Choosing energy-efficient equipment: Investing in energy-efficient equipment can help reduce energy costs and minimize the environmental impact of manufacturing operations.
    4. Implementing preventive maintenance: Such programs can help reduce TCO by preventing equipment failures, extending the life of equipment, and reducing downtime.
    5. Standardizing processes: Standardization helps reduce TCO by increasing efficiency, reducing waste, and lowering costs.
    6. Utilizing resource-sharing agreements: Having such agreements with other companies or organizations can help reduce TCO by sharing resources and lowering costs.
    7. Evaluating suppliers: Regularly evaluating suppliers can help reduce TCO by ensuring that the company is getting the best price for raw materials and supplies.
    8. Encouraging employee involvement: Employees can help  reduce TCO by finding innovative solutions leading to reduced costs.


Implementing these strategies practically, maybe a larger decision which may involve procurement strategies, financial management and business processes. But it is a good place from where a manufacturing company can reduce its TCO, increase operational efficiency, and improve its competitiveness.

For these strategies to be effective, good technology must be at the center. In the manufacturing lifecycle, direct material procurement is a significant portion of the  TCO. And managing that effectively, and the manufacturing lifecycle with a comprehensive software can make all the difference you need. And that is exactly what Zumen is. Zumen is a comprehensive source-to-pay software that can help you standardize processes, evaluate suppliers, facilitate transparent communication and do much more. If this seems like what you are looking for, talk to us!

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